Combining LinkedIn and PR can get you more press

LInkedin and PR

LInkedin and PR

This post is based on my interview with Karen Yankovich,
LinkedIn expert on the  Good Girls Get Rich podcast –
How to Use LinkedIn and PR Together

Karen: There’s a lot of focus on how to use LinkedIn and PR to get more visibility, because that gives you more credibility. I think that that is something that is so powerful and so overlooked. I’m really excited about having a chance to dive deeper into that today with you Jane.

You and your next-door neighbor competitor may be apples to apples across the board, but when you are the one that’s ‘as seen in’, it takes you to the top. That is completely creatable by you. And, probably, Oprah’s not going to come knocking on your door. You’ve got to go after it. You’ve got to look for the opportunities and I love that that’s what you’re helping people. when you are doing what you love to be doing, I want to shine a light on it so the whole world knows.

Jane: I’m so glad you mentioned that the media don’t come knocking on your door. Sometimes people think, “Oh, she’s lucky. She’s getting press.” Yes, there is always a certain element of luck, synchronicity, timing, but really luck is what happens in my opinion, or publicity happens, when preparation meets opportunity. The people who are on stages, who are getting publicity, who are in Oprah or any other publication, are out there pitching, or they’ve got someone helping them with the pitching. It doesn’t just magically happen.

 

Look Worthy of Press

Karen: You have to have a great LinkedIn profile and be connecting with people on that level. So energetically, you’ve got to be showing up like an influencer, somebody worthy when they’re checking you out and of being in their publications. And then building relationships from that point.  You have to look worthy of press.

Jane: So true. You don’t get a second chance to make a first impression. People are going to judge you on your photo, on your profile and on the comments you make. Everything until they know you, and then they may give you a little bit more leeway. You want to be on brand, on message and really coming across as professionally as possible.  I know you teach this and we certainly go through a lot of this with our clients on giving that professional appearance and looking like you are media ready. That way if the media want to feature you in a story, they know that any of their audience who goes to check you out is not going to think, “Whoa, who’s this person, how did this happen?”

Karen: Take the time upfront to create a LinkedIn profile that makes you look worthy of their time. You’re making it easier for them to want to be connected to you. If you do all of this, with a LinkedIn profile that has dust bunnies on it, you have no credibility. They’re going to love that you did it, but chances are, they’re not going to be going out of their way to continue to build that relationship.

 

Build Relationships – Human to Human

Karen: Working with clients on a PR plan, what does that look like?

Jane: Very much like the way you teach your clients to use LinkedIn, PR is really about relationships. Having a great profile is a start. The LinkedIn platform is great for building relationships, I’m not saying to connect and immediately start pitching someone but connect with the media to start a relationship.

I teach my clients to do something we call hug an influencer. When I say influencer, it can be someone who is a thought leader in your industry, someone you respect, or a journalist. It can be an Instagram influencer or anyone in that category.  Follow them, share their content and be authentic. Don’t just do this to get in their good graces, but let them know if you like something they wrote- comment, share it and tag them.

The tagging is a really great thing to do. A lot of people don’t do this because some of the tools don’t make it easy. Take the time to find out their social handle and include that. This does a couple of things. It sends them an alert and lets them know you’re sharing their content, which is great. It gives them credit and the recognition which they deserve. Today, as many more media professionals are freelancing, they need to get this visibility. It also helps put you in front of their audience because when you tag someone, it’ll get shared to their network. So, you’re increasing your visibility along with theirs. It’s really a win-win-win.

Karen: What you just described, is really a simple thing to do.

Jane: Exactly. It’s so simple, and it can help you stand out because, so few people take the time to do this.

Karen: So, it’s about paying attention to not just the content, but the person that published the content.

Jane: Exactly. As you know, it’s so frustrating and sometimes a little bit unsettling when you put content out there and no one comments. So be that person that comments and shares and acknowledges someone else’s content.

When you start getting out of your head and responding to people on social media, you build relationships authentically and easily. You just told me something great. I’m human, I have to respond.

Karen: It’s often human to human and which, by the way, is where the money is. That’s where the profit is. People buy a $50 something off of a funnel and a web thing. But nobody’s buying your $5,000 or $10,000 stuff without a human-to-human conversation.

 

How to Connect With and Pitch the Media on Linkedin

Karen: Now that I’ve identified some journalists one LinkedIn and I’m doing all the good stuff [optimizing my profile…commenting…]. Do I pitch them? What do I do?

Jane: You can start following them. You can comment on their posts. You can send them a connection request without a pitch. Just say, “I’ve read your content.” It’s always good if you’re specific. Instead of, “Hey, I’ve read your content,” which could be a cut and paste message, instead say, “I just read your article on the new LinkedIn Stories. And I love that you explained how to do X, Y, Z in great detail. It let me get into action right away.” Something so specific it lets them know that you had to have taken the time and read the story. You’re actually speaking personally to them, not sending a blast and just changing the first name.

Karen: You’re building the relationships so that when an opportunity may come down the road where you’ve got something interesting, you can maybe reach out then and say, “I’ve got this idea and I thought of you,” and pitch them.

Jane: Yes, now that you have built up some social currency, you can pitch them your idea or you can offer additional value by offering access to your contacts.  “I’ve got a good network here on LinkedIn. You’re welcome to look through my contacts if you need an intro or a source. Or if there’s someone specific you’re looking for, I’m happy to try and make a connection for you.” Be of service and try to give before you ask.

 

How PR Grows Your Business

Karen: How does this PR help us grow our business?

Jane: The thing about PR, which makes it really the most valuable form of content, is that it gives you third-party credibility. They featured you in the media, rather than your so-called competition or somebody else. That positions you as the expert and it’s as if the media endorsed you, although technically it’s not an endorsement.

How do you use it? You share your press on LinkedIn and you thank the person who wrote the story by tagging them. You tag the publication and again, let them know. Not only does this acknowledge and thank them, but it also puts you in front of their network, so you get even more visibility.

Share it more than once, which is good for you, good for the publication and the journalist. This is a step a lot of people miss and therefore lose out on more visibility.  Think about it like this… that old adage, “If a tree falls in the forest and no one’s there to hear it…. you know the rest.” How this relates to PR is that if you’re in The New York Times today, and I haven’t picked up The Times today, for me, it didn’t happen, unless you tell me it happened, right?

It’s important to let your audience know about press you get, because we’re all bombarded with so much information and  may not have seen it. When it comes to the publicity you get, it’s not a one and done; you can put your press into your scheduler. Six weeks later, pull out one line, a sound bite from the article or interview and mention it again on socials. Also, add it to your media room. You can add the media logo to your, “as seen in”, or “as seen on” bar, which gives you additional credibility on your website and social media.

 

Their First Impression of You is Your Digital Footprint

Karen: We’ve learned a lot in the past year of being virtual. And I think a lot of it really is, what is your digital footprint? We learned about how the first impression is what we’re learning about people digitally.

Jane: Yes. If you start now doing one simple thing each day, which could be five minutes of commenting or connecting. By the end of the year, I’m not going to do the math, but you can have hundreds of comments and connections. Amazing things can happen that you weren’t expecting. So, you have to be in it [the pr game] for that to start happening.

Karen: It’s exactly right and you can take control of this by doing yourself. You can control your digital footprint by building these kinds of relationships. Understand how powerful publicity could be for you, no matter what the stage of your businesses is.

Resources:

► Listen to the full podcast interview of Good Girls Get Rich – How to Use Linkedin and PR Together – with Jane Tabachnick

► Take our Visiblity Assessment

 

Why Your Brand Needs Both PR and Content Strategy

PR and Content Strategy

You’ve heard the expression ‘don’t put all your eggs in one basket.’ It is true for your communications, which should include both PR and content strategy.

An ideal communication strategy strives to incorporate all channels to get the attention of stakeholders. This includes using the following types of media: Paid, Earned, Shared, and Owned or the PESO Method.

 

Peso Method
Peso Method – Source: Spin Sucks

PR and content strategy both serve unique and useful purposes for you, work well together, and as a result create greater Roi. Here is how:

PR is Earned media and Content Marketing is Owned Media.

Your content strategy can consist of your website, blog posts, articles, and social media. It gives you a chance to communicate with your audience and share ideas and topics that matter to them. It is also a chance to educate and inform about your brand.

Using the right keywords in your content can help your ideal prospects find you, based on topics, solutions, and products they are already searching for. Your owned media is a key component of your communication strategy as you get to tell your story and craft your communication and messaging your way. You have full control over your content.

Your owned media gives you a chance to communicate directly with your audience, exactly as you choose to, as often as you choose to.

Publicity is referred to as earned media, as it is something that you have to work to garner. With PR, while you have less control over your messaging – the media has the final say on what they write, it is the most desirable form of communication. Getting mentioned or featured in the media gives you free visibility in front of an audience outside your own.

Being written about in the media gives the reader, viewer or listener the impression your brand is endorsed by the media [though technically it is not]. You get a positive boost to your brand by being associated with the media outlet. Think of it as a 5-star review on Yelp or another online platform.

Unlike your owned media, you don’t get to decide when, where, or how often you get publicity. What you can do is be strategic in the media outlets you target and have a consistent media outreach plan.

 

How Your PR and Content Strategy Work Well Together:

Your owned and earned media complement and lift each other. Consumers are suspicious and less trusting of what you say about your brand, products, and services. They do trust the media. Publicity provides third party credibility to your brand. It also provides authority positioning; someone else, the media, citing you as an expert or talking about your product.

Your earned media makes for great content. You amplify the value of the publicity you get when you share it with your audience.

The benefits of having both owned and earned media are that they [can] help you get more publicity. When a journalist googles you to see if you are a credible source, they will see the content you have put out, as well as any media coverage you have gotten. Together they paint a stronger picture and make you more attractive to the media as a credible source.

For prospects who discover your brand after reading about it in the media, the content you have created will help them learn more about your brand and will be taken more seriously. Your credibility has already been established for them by the media.

 

What is a Podcast Audiogram?

what is a podcast audiogram

A podcast Audiogram is an audio wave animation. A short animated movie of an audio file. It can be a great way to share a podcast interview or audio clip or sound bite on social media, your website or Youtube.

Think of it as a way to turn .mp3 and .wav audio files into movie files. As a result, listeners are more engaged thanks to the animated sound wave of the audiogram.

Audiograms can include:

  • Images
  • Video
  • Sound waves
  • Captions

Here is a podcast audiogram we created for our 2020 PR & Marketing Predictions:

 

 

 

 

Audiograms can really boost engagement on social media.

The results of a study  conducted by Headliner found that when they shared a static image with a link to a podcast, and an audiogram for the same show on Facebook, the audiogram generated 5X the results and traffic. The static image generated 118 clicks and the audiogram generated 660.

 

Three popular tools for creating audiograms are:

Headliner – https://www.headliner.app/

Wavve – https://wavve.co/

Descript – http://www.descript.com

 

 

 

 

6 Easy Ways to Become a Great Source for the Media

Be a great source for the media

With continual deadlines, the media are always under pressure to gather information and sources for their stories (while often juggling multiple stories and deadlines at the same time). The media depend on a great source or two to help them with each story.

As a source, there are some simple things you can do to make their job easier and more efficient and become a sought-after source.

1. Meet deadlines

Stories have deadlines. Getting all the research done and finding sources and images on time can be stressful for the media. Be a reliable source and provide requested information in a timely fashion, ahead of the deadline.

2. Use white space

When pitching or responding to the media via email or written document, use short paragraphs and lots of white space. It makes it easier to read your content and reduces eye strain. This is especially welcome as journalists read a lot of documents and emails.

3. Use identifiable file names on photos

Rather than labeling your photo ‘headshot.jpg’ when submitting it to the media, use ‘yourname_headshot.jpg’. That way, it can easily be identified when they are compiling your story and they can avoid unnecessary time needed to double check who is in the photo, and thereby avoid errors.

4. Don’t ask for updates

While it’s tempting to want to get updates on a pending story you have contributed to, don’t ask for updates, and don’t ask when a story will run.

It’s unreasonable to expect the media to let you know when your story gets published. The media are stretched thin already and don’t appreciate your ‘just checking in’ or making requests.

Instead, set a Google Alert, and monitor the media so that you know when your story is live.

5. Share stories and credit the journalist

Share stories on social media, and tag the journalist, not just the outlet. Journalists rely on social media for publishing and promoting their own content.

You can help them get more visibility by promoting their work and helping them reach a wider audience.

6. Secure image rights

If you are offering or providing photos to accompany your story, secure the image rights and provide them to the journalist. This saves them the time and trouble of having to do this themselves.

By asking yourself, how can I be a better source, you are not just thinking about how you can get more publicity, but you are becoming a more valued asset.

“You can have everything in life that you want if you just help other people get what they want,” said motivational speaker Zig Ziglar stated.

Being a great source is a win-win. You can make a journalist’s demanding job less stressful, and you can have the satisfaction of helping them do their job more easily while gaining media coverage for yourself.

Being easy to work with is a desirable reputation to have. It can also make you the media’s go-to resource — they might just begin to seek you out for upcoming stories.

This article first appeared on Muckrack.com

5 Bad Behaviors That’ll Leave You on a Journalist’s Blacklist

5 Bad behaviors that will land you on a journalist's blacklist
5 Bad Behaviors That Will Land You on a Journalist's Blacklist
Photo via Pexels

The inbox and the telephone are tools of the trade for a journalist. They can be useful platforms that deliver the next exceptional story or be the bane of their existence. Due to the latter, the journalist’s blacklist was created.

While it’s their job to be open to unsolicited pitches, journalists draw the line at certain behaviors that they will not tolerate. Do one of them even once, and you could get banned forever.

While this isn’t brain surgery, it’s worth revisiting these basic rules for successful pitching. Bad behavior, just like bad pitches, can come from individuals, PR professionals, corporate staff, influencers, or bloggers alike. Don’t be that person.

Here are the top five things that will get you banned by journalists.

1. Lying

Never lie to a journalist. They are smart, trained professionals who will find out the truth eventually.  While this may seem obvious, any of these behaviors will brand you as less than truthful by journalists:

• Outright lies

• The omission of key details

• Withholding information

• Not presenting a ‘downside’ to the story, the product, or the main subject [that you are aware of]

Journalists never appreciate being blindsided or embarrassed when information ‘they should have known about’ comes to light after they have pitched a story to their editor, or even worse when it becomes known about a story that has already been published.

While your initial pitch should be brief, once a journalist has expressed interest it’s time to reveal everything you know about the story or risk being banned later.

2. Offering bribes

Do not offer any kind of compensation for coverage; this includes money, gifts or barter offers. Offering to share their article with your army of followers on social media as an incentive to write about you, your product, or client, is also taboo if intended as a bribe. Gifts of any kind, including an offer of any form of compensation, are against journalism’s code of ethics and will get you shown the exit faster than you can blink.

Instead, pitch a better story, one that they will want to write about. Make sure it’s on a topic that they cover.

3. Pitching the same story

Most journalists prefer or insist on an exclusive on a story.  If you are pitching more than one outlet on a story with the same angle, you need to let the journalist know about this up front.

Don’t pitch the same story that has been covered before in a similar outlet or market, and most definitely don’t keep that fact hidden.

Journalists don’t want to appear as though they have an inside track and like to be the first to break an original story. No one likes to be a copycat.

Instead, find a new angle or an update to your story that hasn’t been covered before. Offer the journalist an exclusive for a limited period, and you will have much greater chance of success.

4. Making demands

There is no situation where it is appropriate to make firm demands or requests of journalists. This includes asking for specific placement, insisting a photo or hyperlink gets included or any other requests.

Whether or not a journalist or publication decides to run a story is at their discretion.

The specifics of what they choose to include in their coverage is totally up to them. Asking nicely, pleading, or hounding the can all get you banned from ever working with them again.

5. Late or missed deadlines

Journalists work on deadlines, and as a reliable source, you want to meet requested delivery dates for information, a quote, or a photo that has been promised.

The worst thing you can do is leave a journalist hanging on a story or miss a deadline by which you agreed to get back to them.  

Not returning calls in a prompt fashion, can also cause them to miss a deadline altogether, which can be catastrophic on their end, giving them a good reason to decide to sever your relationship.

Things happen in life. Perhaps you can’t gather the information they are seeking from you or can’t get approval to use a photo they requested. Let the journalist know as soon as possible so that they can find an alternate source or kill the story with enough time not to leave a blank hole in their publication.

I like to think about how I can make it easier for a journalist to do their job. If you can do that, as well as bring them excellent stories, and follow these simple rules, you don’t need to worry about being banned. In fact, you can develop great working relationships with journalists. You will often see them start to treat you like a trusted resource, seeking you out when they need a source for a story.

This post first appeared on Muckrack.com

Do Your Own Book Publicity

The top 3 challenges authors have with book publicity

If you build it, they will come. It turns out that readers and clients don’t just show up. Even established authors use book publicity to promote their work.

With one book published on Amazon every 5 minutes, it can be hard to get your book in front of your target readers. Unfortunately, this can be a tough realization for you authors who work so hard on your book to then publish it, only to hear crickets.

I hear this unfortunate story all too often. The two biggest concerns I hear from authors are getting more visibility and how to leverage their book to get more clients. The fastest way to accomplish these two is with book publicity.

Publicity done right can put you in front of your ideal audience, establish instant credibility, instant expert status and be perceived as an endorsement from the media. It gives you free access to a wider audience, while positioning you as a top expert. It also creates a sense of ‘know, like and trust’ that is needed before people will buy from you. Because of these factors, book publicity can help you convert your media coverage into paying clients when done right.

Many of the authors that I speak with aren’t using publicity due to 3 major challenges. I hear these challenges so often, that I have come to call them the Big 3:

  •  Lack of Time
  •  Lack of Money
  • Lack of Know-how

Due to these 3 factors, authors often stay stuck and don’t do anything regarding publicity for themselves and their book. Or, they mistakenly think that they need a big, expensive PR firm to do the publicity for them. Billionaire and Shark Tank judge Mark Cuban has said, “Never hire a PR firm.” He and I believe that you are the best person to do your own book publicity because you are the most passionate about your book and work, and know the most about it.

Why I Created the Author Visibility Builder Program

I feel so strongly that authors like you are missing out on what can be the single biggest leverage point in getting more visibility, readers and new clients – publicity, and it doesn’t have to be that way. I want to show you how to succeed with PR even if you have little time, a tiny budget and have little or no PR know-how. I felt I had to help authors; you put so much work into your book, you deserve to reap the benefits book publicity can provide.

do your own book publicity_author visibility builder logoThat’s why I created the Author Visibility Builder program. It’s for non-fiction authors just like you who want to do your own book publicity. You know that if you just get in front of your ideal audience, you can share more of your gifts as well as turn more of your audience into paying clients.

The Author Visibility Builder program will empower you to do your own book publicity, give you a simple system you can easily follow to do your publicity and get results. I’ll also show you how to leverage the publicity you get to generate more opportunities – publicity, speaking gigs, new clients…

Preview the program here

How a Business Coach Landed Clients and Profits With His Book

When I speak to prospective authors about the book they want to write, the conversation often turns to what they can expect when it comes to a return on their investment. As I work primarily with non fiction authors, I encourage them to look at the profits they will get from the doors their book will open and the opportunities it will bring, then on the actual dollars from the sale of their books in retail and online stores. One business coach has landed clients with his book, increased his branding and visibility and his bottom line, as you will see in the case study below; this result can easily be achieved by you too.

Part of the work I do is to strategize with clients about how to best leverage their book to grow their brand and their bottom line. It’s essential that as an author, you leverage your published book and make sure you are maximizing visibility for your book and encouraging opportunities.

A great example of how to do this, is from my client, business and money mindset coach Wei Houng. He is the co-author of the book, “Breakthrough Leadership – Conversations With Innovative Leaders.”

wei-at-barnes-and-noble-signingWei is an active business networker, and took his book to all his events. This became an easy conversation starter and instant expert positioning for him.

According to Wei, a few of the people he networks with regularly became interested in knowing more about working with him, once they saw the book. This lead to a new client from his existing network, in the first month the book was out.

 

 

[clickToTweet tweet=”The branding & positioning from becoming a published author is priceless – Wei Houng” quote=”The branding & positioning component from becoming a published author is priceless – Wei Houng”]

“So the book itself has received really good feedback and has been a great marketing and positioning piece. Since launch, I have personally sold about 200 copies as a way to monetize my speaking opportunities. This alone resulted in $2k in revenue.

As a result of those speaking engagements, countless leads were created which, to date, have resulted in thousands of dollars in new business…with, I’m sure, more to come. When all is said and done, I suspect, branding aside, the book will have been responsible for helping me generate 5 figures worth of new revenue in my business. And, the branding and positioning component is priceless.

So, thanks! Looking forward to experiencing more of the ripple effects!” – Wei Houng, Founder The 6 Figure Academy, Co-Author Breakthrough Leadership

Highlights of how Wei leveraged his book to add an additional 10k to his bottom line in the first few months of publishing his book:

Bring the book to every networking event he attends. It opens conversations and positions you in a new enhanced and elevated way as an authority, even with people who have known you for a while.

A Book Landing Page. This provides an online destination to send potential readers, as well as to build his email list.

Public Speaking – Wei enjoys public speaking, and uses the opportunity to engage with prospective readers /clients. He always mentions the book in his talk and has books available for sale. Wei always includes a call to action, which in his case, is an invitation to the audience to sign up for a complimentary strategy session. At a recent event, he had 30% of the audience sign up for strategy sessions [a nice increase from speaking gigs given before he was an author]

Publicity. Wei has used a simple PR strategy [our Author Visibility Builder system] to get podcast and radio interviews, as well as mentions on ABC, CBS, NBC. This helps him attract prospects from outside his own network. He always uses a call to action in his interviews, which also leads to book sales, inquiries, strategy sessions and ultimately clients.

Social Media. Wei uses social media regularly. He offers valuable tips via postings and Facebook Live videos, which help give a taste of who he is and the value he brings. He regularly mentions his book as where to purchase it. He also has been actively promoting his co-authors which helps put him in front of their networks as well.

As a business coach, becoming a published author can easily lead to landed clients and profits with your book.  The key is to have a plan and a strategy to maximize your book and leverage opportunities. You can start leveraging your own book to land clients, by signing up for my webinar on how to use publicity to land clients.

 

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Webinar:
PR Workshops
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Speaking in Soundbites: How Nonfiction Authors Turn Readers Into Clients Using Publicity Register here

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How Thinking Big Can Be Bad for Building Authority

How THinking Big Can Hurt You

How Thinking Big Can Be Bad For Building Authority

Think big. Create a big hairy audacious goal BHAG. You have all been encouraged to do that. The truth is that thinking big can hurt you in the short term when it comes to everything from building authority, seeking publicity to book reviews and more.
It’s great to create that big hairy audacious goal and to think big, however if it’s not put in perspective it can actually hurt you when it comes to achieving some of your goals, especially when those goals involve third parties such as building authority, getting media coverage, being a radio show guest or getting book reviews.

Prospects sometimes come to me stating their desire to be featured in Entrepreneur magazine, The New York Times or in the ultimate outlet – Oprah magazine. Those are great goals, however, sometimes you have to start out in the minor league, before the majors take notice of you.

Let’s take a page from Oprah’s path to success

Oprah didn’t start out as a nationally recognized, incredibly popular talk show host. She started out part time at a local black radio station in Tennessee. From there she went to another local station as both the youngest news anchor and the first black female news anchor at Nashville’s WLAC-TV. It wasn’t until 2 jobs later that she was discovered by a Chicago station that invited her to come work on a talk show, which soon lead to what we all know as The Oprah Winfrey show.

We might never have heard of Oprah if she only had her sights set on getting hired directly on a major network show, and wouldn’t consider anything less.  Instead she began part time, at a local station and kept stepping up into bigger and more visible roles.

It’s important to not to overlook local or smaller opportunities because they often lead to other opportunities. You may be missing out if you’re overlooking opportunities, and holding out exclusively to land the big one first.

Starting smaller offers multiple benefits

By starting smaller or with lesser known media outlets, you get to do a few positive things:

  • Have an easier time getting opportunities – local media likes local stories, and there is often less competition seeking them
  • You can practice and polish your skills – better to flub in your small town paper than in The New York Times….
  • Larger media outlets, producers and book reviewers often scan local media or smaller blogs for story ideas.
  • The media mentions or reviews you receive are great content to fill your media room or press kit with

For the big win that you’re looking for, it just may not be the first publicity or place you get quoted.

Oprah got her break as an anchor on the news, because she was willing to work at a small local station.

So when it comes to getting publicity, being a guest on a podcast, getting your book reviewed and many other desirable situations, having some experience, even if it’s not from the top network or leading company counts.

Describing what journalists look for in a source, Dawn Reiss, freelance journalist /writer for various national outlets said,

“A lot of the major outlets will do a Google search on people to see where else they’ve been published.”

So being published, somewhere, counts. If you steadily and consistently build your authority and showcase it properly online, those big opportunities will come.

What opportunities are you overlooking because you think they are too small or insignificant?

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Related Post: How to Create Instant Expert Positioning

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This first appeared in Business2Community

How Not to Be One of the 45% of HARO Media Pitches That Suck

how journalists use haro

Not getting responses to your Help a Reporter Out HARO media pitches? The reason may be that your pitches don’t include the 7 must-haves for a successful HARO media pitch. Either you aren’t giving journalists what they need, or your pitches simply stink. The pitch that does satisfy on all counts, gets the publicity.

I am not a journalist, however I occasionally use HARO to find sources for a story, a blog post, or book that I am working on. My team and I use HARO to get publicity for myself and my clients, and we’ve had a lot of success with it.

After posting a query on HARO recently, I was surprised by the number of pitches that missed the mark. Some simply sucked. And it doesn’t have to be that way.

In an effort to help you not be one of the 45 % of pitches that suck, I analyzed the responses I received. The collated results are presented here. It was a small sampling; not sufficient to call this a scientific study, but valuable information if you put it to use. I also interviewed a few journalists on best practices for HARO media pitching, and what they like to see in a pitch.

Presentation1

I started by asking for insight on succeeding with HARO from its founder Peter Shankman, who said:

“In the past ten years, journalists have been tasked with doing ten times more with five times less. Truly want to get your story placed? Do as much of the journalist’s work as you can. Give smart background. When you offer a source, make sure they can talk and know what they’re saying. Beat the herd by being just a little bit better.

Oh, and be fast. Super, super fast. Get your reply out within five minutes of receiving the HARO.”

The key to pitching HARO successfully comes to, as Mr. Shankman says, “doing as much of the journalist’s work as you can.” In an age of 24/7 news, with reduced newsroom staff, journalists’ jobs are more challenged than ever, so your key to getting the publicity you want is to literally help a reporter out.

How journalists use HARO:

  • To find sources, as well as to help develop a story idea they are working on
  • When they are on a tight deadline, as well as for stories with more lead time

“I use it both for same-day deadlines and for long-term features and I’ve really gotten wonderful stuff for my stories from it – both from average people, whose opinions and experiences are hugely important in my work, and from experts from every field,” – an editor for a major U.S. news organization who uses HARO several times a month [they requested anonymity].

To get started let’s look at a sample HARO query – broken up into sections.

haro sample media query

What Journalists want in a response to a query:

Journalists told us they want you to provide all the requested information in a concise response so that if they are on a tight deadline, they have all the information that they need to use you as a source without needing to speak to you. That said, it’s very important to include a phone number and other contact information, should they have the time and want to follow up and verify information, do an interview or get additional information.

What Journalists don’t want …

Busy journalists don’t want to have to guess who you are, what information or expertise you have to share, to have to try and locate your contact info, or try and locate you. This may sound obvious; however, many pitches were missing some or all contact info.

I encourage my clients to think of their pitch like a gift, with their entire pitch and supporting assets nicely and attractively packaged, so it’s all in one place. Incomplete, off topic or unclear pitches just clog a busy journalist’s inbox and often just get deleted.

“You can have everything in life you want, if you will just help enough other people get what they want.” – Zig Ziglar

7 Must-Haves For A Successful HARO Media Pitch:

Get your pitch in asap.
The number of responses to a query can be anywhere from 10-100 depending on the topic or media outlet. Queries from top national publications tend to get more responses than smaller or lesser known media. Busy journalists often go with the first great pitch they receive.

Create a compelling subject line
In a sea of responses [average query gets 35-100 responses], your subject line can help your email get noticed, though a long query title, leaves less room for your unique pitch to show in the journalist’s inbox view.

24% of HARO media pitches rated ‘very good’

Use a greeting
Business communication usually start with a greeting. Granted, some HARO queries are posted anonymously, so you don’t have an actual name of a person to address. This is not something our journalists noted, nor a requirement, however a greeting is a standard business pleasantry. One that addresses the journalist by name is courteous and also demonstrates you have read the query carefully, which goes a long way towards your credibility.

52% started their pitch with a greeting, addressing me by name. The balance had no greeting at all.

 

Establish your credentials
To be used as a source by a journalist, you need to let them know what your credentials are, concisely, right within your pitch. Demonstrate you are a good, expert source for their story. One mistake we see repeatedly is “my bio is on my website.” A busy journalist with 95 other responses, will either hit delete or just move on to the next pitch which contains all the information they are seeking.

64% of HARO media pitches established their credentials within the email

Fit the requirements
While not all pitches have requirements, the ones that do have them for a specific reason, so it’s important to respond only if you are a fit.

47% of pitches fit our requirements, 35% might be a fit but needed clarification, 16% didn’t fit at all

 

“And a lot of the people weren’t on target. I was very specific in my HARO query about how I was looking for responses on how to invest. Another example, in a query on the business side of co-working spaces, a lot of people responded back saying, ‘Oh, I work at a co-working space. Would you like to talk to me?’ And that’s not useful.” – Dawn Reiss, freelance journalist /writer for various national outlets.

Complete, Cut and Paste Response
The ‘cut and paste’ response is where the person has answered the questions posed in the query, right within their email pitch. A busy journalist doesn’t want to interview you to find out if you are the right source for their story. Or they might like to interview you, but with limited time, they’ll have to do with taking your response as is, and cutting and pasting it into their story, citing you as the source.

“I much prefer a response that actually provides the comment or information the person wants to share.” – An editor for a major U.S. news organization who uses HARO several times a month [and requested anonymity].

In other words, if a query asks for you best tips for mobile marketing, include your best tips for mobile marketing right in your email pitch.

Include a phone number
While our journalists have stated that they often don’t have time to speak with you for a story, they still expect you to include your phone number. That way, should they want to get additional information, touch base before going to print or interview you, they already have your contact info.

Only 41% of our respondents included a phone number in their pitch

I hope you will use this information to help you succeed in your HARO media pitches. To your publicity success!

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Why Your Business Needs Earned Media and 5 Easy Ways to Get It

In the race to market your business and produce content, it’s important to make sure your time is well spent. With the competition for people’s attention growing every day, you need to be very strategic and make sure the media you are focused on provides the best ROI. To do so, you want to make sure that you are promoting your content across owned, earned and paid media, as well as encouraging shared media.

Exactly what are owned, earned, paid and shared media. In a sense, they are exactly what they sound like:

Owned media is any channel that a brand owns. For example, a website, a mobile site, a blog, or a twitter account.

Earned media is essentially word of mouth marketing, also known as viral marketing or buzz. Examples include customers talking about your brand, media mentions and publicity.

Paid media is what was thought of as traditional advertising. This includes print and online ads, sponsorships, or paid search that a brand uses to promote their channels and content.

While all these types of media are channels for your content, they aren’t all created equal. At a minimum, you need owned media. Paid media can still be a valuable compliment to other initiatives. Earned media is far and away the most valuable.

It’s a Review Economy – Social Proof Matters

The world has moved away from relying solely on advertising [paid media]. According to the Nielson Trust in Advertising Survey, consumer trust in advertising has been on a steady decline for years. Consumers do however trust recommendations and reviews from friends and family, online reviews, and the media – in that order. In other words, they trust earned media. Why? Because earned media is social proof. It’s proof your business means something to someone, and that others are willing to stand behind you, talk about your brand in a positive way as well as recommend you. They trust you.

Let’s take a look at exactly what earned media can do for your business and some really easy ways to get more of it.

What Can Earned Media Do For Me?

Earned media is someone else singing your praises. It can be a recommendation, the media writing about you, a positive review, or a tweet about your business. It leverages marketing tactics like word-of-mouth, social media and online reviews to really boost your business. It has the highest value because it is someone else talking about you, providing third party credibility…. Because no one cares or trusts, what you say about you, it’s what ‘they say about you’ that matters.

But it’s what earned media can do for your business that’s pretty great. It can:

Help you build up your brand. I’ll be honest, if someone I trust recommends a business, I’m very likely to check it out. The more mentions, comments and reviews your business gets, the more others will start to see just how great your business is. Which leads us to …

Establish your business as an industry leader. Having your name mentioned across the web and on various media outlets pretty much solidifies you as an industry leader. And who doesn’t want their business to be looked up to and respected?

Help you build relationships with other leaders in your niche. Everyone wants to work with the best, the top people. You’ll begin to attract other top experts and leaders, who will see all the mentions you are getting and want to find out who you are. This creates conversations, relationships and alliances that all parties can benefit from. The more you reciprocate, the more you get back.

Bring you more website traffic. More mentions means more visibility; think backlinks and social media shares. Earned media takes advantage of others’ established audiences and puts you in front of them. It also directs them all back to your site for free.

 5 Easy Ways to Get Started – It’s All About Relationships

Earned media can come in many forms, but here are 5 of my favorite types. Each of these are easy to do and incredibly effective.

#1 Recommendations

We’ve touched on this a little already, but it’s so important that we have to discuss it in depth.

Consumers trust personal recommendations. People like to do business with people they ‘know, like and trust’. In fact, according to this study, 84% of consumers stated that they trust recommendations from someone they know. 74% of consumers claim that word of mouth is their key influencer for making purchasing decisions in this study.

And the beauty of this method is that you are tapping into your biggest raving fans and promoters: your current customers!

To get more recommendations from them, try:

Creating a simple, repeatable process to request recommendations. Make it easy for people to do so.

Asking. I know, sounds so simple. Because it is. Right after a customer has completed a transaction or project (and is obviously happy) is the best time to ask. A simple “If you know anyone who could use our services/products, we’d appreciate a recommendation” works. Satisfied customers are always likely to refer you if they know someone.

Incentivizing and offering stuff. If a business I love is offering a great deal, I’ll talk them up to others. Alternatively, you can offer your current customers a discount or incentive for every referral they send.

Being thankful. This should be obvious, but if you get recommended, thank the person who did it. It encourages them to continue recommending you.

#2 Online Reviews

Did you know that over 85% of consumers read up to 10 online reviews before deciding on a business or purchase? And that 72% of those consumers claim that positive reviews actually influence them to trust a business?

Online reviews are more common, and more influential than ever. Like recommendations from friends and colleagues, it doesn’t hurt to ask for these reviews. Make it easy for customers to review your business by:

Setting up your profiles. Get on multiple sites like Yelp, Google Local and Trip Advisor. Add your contact information and images to complete your profile.

Letting customers know you are on these sites. Post a sign in your office or a banner on your website that lets customers know you are on these review sites.

Setting up a review page on your site. That makes it easy to submit reviews, which once submitted can be showcased on your testimonials or about us page.

#3 The Media

Media coverage and public relations aren’t dead. In fact, according to a recent study from Ogilvy PR, “the more the (traditional) media covers a brand, the more credible the brand appears.”

You may be wondering how to get attention in the media. There are many ways, including press releases, pitching stories and through building relationships with reporters and publications, you can promote your business without being pushy.

Some tips to get started:

Have a plan. Even a simple one-page PR plan will help keep you focused and taking action.

Check online resources. Free sites like Help a Reporter Out (HARO) connect journalists with sources. Sign up to get daily listings of reporters looking for business like yours to contribute to their stories.

Read publications and identify the journalists that write about your topic. Start building a list of publications you would like to be featured in. Then start to build relationships with them.

Set up Google Alerts – see my quick tutorial on this – these can help you identify publications and journalists, as well as track media mentions for you, your company, your competitors…. Reverse engineer successful competitors to see where they are getting media coverage.

Journalists are social. It’s never been easier to connect with journalists on sites like LinkedIn, Twitter. Follow journalists, share their stories and comment on them. Value their work and get on their radar. When you are ready to pitch them your name will be familiar, and they will be more receptive.

#4 Social Media Shares

We couldn’t have a list of earned media methods without mentioning social media. This is where many people go to get their news and recommendations.

You don’t have to be on all social networks. Instead, focus your efforts on the site most popular with your target audience. Tips to make the most of social media include:

Make sure your business profiles are consistent, complete and optimized. Fill out all your contact information and use keywords to help you get found. Share useful information, blog posts and business updates.

Follow others. Follow industry leaders and influencers. By following them and sharing their updates, they’ll notice you, probably start to build a relationship, and there’s a chance they will reciprocate.

Demonstrate great customer service and appreciation. Social media, especially Face book and Twitter, is where many people go to rave about businesses. Make it easy for them by having excellent customer service. Acknowledge people by name who mention you or share your content.

Make it easy to share your content. Tools like Social Warfare and strategically placed share buttons on your website and blog can facilitate one click sharing, allowing your visitor to easily post your content out to their networks when they are inspired to.

#5 Blogger Outreach

Today’s bloggers have reached celebrity status, become recognized as media outlets, and become highly influential. By forming relationships with influential bloggers, you increase the chances of being able to share their great content, as well as your business being mentioned in their posts and social networks.

Get started by:

Researching prominent blogs in your industry. You may already follow a few. To find new ones, turn to Google, social media or use BuzzStream to help you find sites faster.

Reaching out to bloggers. Before sending that email to pitch them to, take the time to read their blog to get a better idea of who they are and what they write about. Also think of what you have to offer them. Bloggers are much more like to do you a favor if you have something to offer in return.

Showing some love first. Comment, share and retweet a blogger’s content. We all appreciate those who show their appreciation for our work and brand. Bloggers are no different, even if their blog is already very popular.

Earned media works. By building relationships with your prospects, customers, partners bloggers and the media, you are helping grow your brand in the most positive way. By inspiring others to talk about your business you are gaining exposure and 3rd party credibility. As we have seen, user-generated content – earned media, is the most trusted form of flattery and promotion we can have today. Try any of these 5 methods and watch your business increase dramatically.

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